Voice appointment agents
Capture lead context, control booking steps, confirm details, and hand work to calendars and business systems.
Available for global freelance and contract work
AI voice and agent systems
Voice agents that move conversations into clear business actions.
I design connected voice and conversational agents that qualify leads, capture context, control booking steps, structure call results, and route the right follow-up.
Evidence-backed claimsGlobal remote deliveryUTC+8 / Asia-Manila
Focused capabilities
Built for the moments between a lead and the next action.
The portfolio focuses exclusively on demonstrated voice, conversational, qualification, booking, and call-routing systems.
Outbound qualification
Prepare call context, initiate Vapi calls, retrieve call records, and route the next action by outcome.
Call intelligence
Extract structured results, update records, create summaries, and trigger email or team notifications.
Conversational booking
Collect scheduling details through chat, retain short-term context, confirm information, and create calendar events.
Verified technology ecosystem
Vapin8nMake.comOpenAIGeminiOpenRouterAirtableGoogle CalendarCalendlyGoogle SheetsTelegramGmailSlackHTTP & webhooks
Agent Systems Lab
Trace what each agent receives, decides, and activates.
Select a system, inspect its workflow stages, and open the original screenshots behind the technical claims.
Verified systems
System 01
Qualification-to-Calendar Voice Workflow
A Vapi and n8n system designed to receive call results, capture scheduling context, control confirmation, and continue into record and calendar actions.
Vapin8nAirtableGoogle CalendarWebhooks
input
Receive the voice-agent result
The workflow begins with the returned Vapi call data rather than an unstructured manual handoff.01Call result
Receive the voice-agent result
The workflow begins with the returned Vapi call data rather than an unstructured manual handoff.
02Context
Capture the scheduling context
Lead information and the fields needed for qualification and scheduling are prepared for downstream actions.
03Qualification
Branch on call and lead state
Explicit workflow paths separate qualification, incomplete information, confirmation, and other call outcomes.
04Calendar
Control the calendar action
Scheduling proceeds through defined workflow logic and connected calendar steps.
05Follow-up
Update records and notify
The workflow can update connected records and continue into follow-up or operational notification paths.
Inputs
- Vapi call result
- Lead identity
- Scheduling details
Decisions
- Qualification result
- Required context present
- Confirmation state
Routing
- Qualification branches
- Calendar path
- Follow-up and notification paths
Outputs
- Structured lead record
- Controlled booking action
- Downstream notification
System demonstration
6:07Buong Structure ng AI Appointment Center
A narrated walkthrough of the complete voice appointment workflow, including information capture, calendar availability, booking, rescheduling, cancellation, Airtable records, team notifications, and outcome logging.
Ways to work together
Focused engagements around useful agent systems.
Every engagement is scoped around the workflow, integrations, controls, and evidence your business needs. The investment guide below provides clear starting points before discovery.
Voice Agent Build
Design and implement a focused voice workflow for qualification, appointment handling, call outcomes, and connected follow-up.
- Conversation and call-flow design
- Vapi workflow integration
- Outcome routing and operational handoff
Agent Integration
Connect an existing agent to calendars, records, email, team alerts, and the workflow layer that makes it operationally useful.
- API and webhook connections
- Structured extraction and routing
- Calendar and CRM-style integrations
Optimization & Support
Review an existing agent workflow, clarify its routing and evidence, and improve maintainability, controls, and handoff behavior.
- Workflow audit and mapping
- Failure-path and confirmation review
- Documentation and implementation support
Investment guide
Clear starting points for useful automation.
Fixed projects are priced around defined deliverables, testing, documentation, revisions, and delivery responsibility. Final scope, milestones, timeline, and price are confirmed after discovery.
01
Workflow Automation Starter
A focused automation for one clearly defined operational workflow.
Starting at$450USD
- One focused workflow
- Up to three connected tools
- Routing, validation, and basic error handling
- Testing, documentation, and one revision
02
AI Agent Integration
A conversational, knowledge, or calendar agent connected to practical business actions.
Starting at$900USD
- One AI agent workflow
- Up to four integrations
- Memory, structured data, and decision logic
- Testing, documentation, and two revisions
03Voice AI specialty
Voice AI Agent System
A connected Vapi or Retell voice workflow for qualification, booking, or receptionist operations.
Starting at$1,500USD
- Voice-agent conversation workflow
- Calendar or CRM-style integration
- Call-result capture and outcome routing
- Testing, documentation, and handoff
04
Advanced Agent Operations
A multi-workflow agent system with operational controls, visibility, and recovery paths.
Starting at$2,500USD
- Multiple connected workflows
- Complex branching and human approval
- Logging, alerts, and failure handling
- Detailed testing and operating documentation
Hourly assistance
$15–$40 per hour
Best for consulting, fixes, incremental improvements, and work where the scope needs room to evolve.
$15/hrBasic updatesConfiguration, minor fixes, and small workflow changes.
$25/hrAutomation workStandard n8n or Make.com workflows and integrations.
$40/hrAI systemsAI agents, voice agents, APIs, complex logic, and advanced troubleshooting.
Monthly support
Ongoing support
$240/ month
Reserved monthly support for monitoring, fixes, improvements, and implementation guidance.
- Up to 8 support hours
- Additional work at the applicable $15–$40 hourly rate
- Unused hours do not roll over unless agreed separately
Hire me with confidence
Know what is included before the build starts.
Clear deliverables, account ownership, tool-cost boundaries, revision expectations, and handoff support help keep the project practical.
What you receive
Delivery is more than a working workflow.
Workflow map
A clear architecture of triggers, decisions, integrations, data flow, and handoff points before implementation.
Implemented automation
The agreed workflow or agent built inside the selected tools, connected to the required calendar, CRM, sheet, chat, or voice systems.
Testing checklist
A practical review of happy paths, missing inputs, failure paths, and handoff scenarios so the workflow is easier to trust.
Handoff documentation
Operating notes, documentation or a Loom walkthrough, and next-step recommendations for support or future iteration.
Buyer questions
Common concerns answered up front.
Who owns the automation?
The client owns the finished workflow inside their own tool accounts unless a separate written agreement says otherwise.
Are tool subscriptions included?
No. Platform subscriptions, telephony, hosting, paid apps, and API/model usage are separate client costs.
How do revisions work?
Fixed projects include the revisions listed in the pricing card. New features, extra integrations, and expanded scope are quoted separately.
How long does a build take?
Small workflows can usually be scoped for a shorter build; voice agents and multi-step systems need a confirmed timeline after discovery.
Do you need my passwords?
Preferably no. Access should be shared through official team invites, temporary credentials, or screen-share setup when possible.
What happens after delivery?
Delivery includes testing, documentation, and handoff. Ongoing support is available through the monthly support plan or hourly work.
Can you work with my current tools?
Yes, if the tools support APIs, webhooks, integrations, or exportable data. If not, alternatives will be recommended.
Do you guarantee results?
No ROI, conversion, revenue, uptime, or call-volume results are guaranteed unless they are separately measured and agreed in writing.
Ready to check fit?
Bring the workflow, tool stack, or lead journey and we will map the safest starting point.
Delivery process
From call journey to maintainable connected system.
The work starts with business rules and evidence, then moves into implementation, testing, and handoff.
- 01
Discover
Map the call journey, business rules, required context, and the exact handoff the team needs.
- 02
Architect
Define the agent, workflow stages, integrations, decision paths, and evidence boundaries.
- 03
Implement
Build the connected workflow with structured data, explicit routing, and practical controls.
- 04
Test
Exercise expected outcomes, incomplete inputs, no-answer paths, and integration failures.
- 05
Handoff
Deliver the working system, operating notes, and a clear path for iteration and support.
Focused experience
A practical builder for the workflow behind the agent.
I work at the intersection of agent behavior and business operations: the prompt and conversation matter, but so do structured data, confirmation gates, API payloads, calendars, records, alerts, and follow-up routes.
Freelance Workflow & AI Automation SpecialistUpwork / Remote · 2026–Present
Building connected agent and automation workflows for lead handling, voice interactions, booking, data capture, and operational follow-up.
Start with the workflow
Bring the lead journey. We’ll map the agent around it.
Use the calendar for a focused discovery call, or start with a WhatsApp message if you are still shaping the project.
30-minute discoveryUTC+8 · Global remoteNo-pressure project fit check
Message on WhatsAppOr email karljejetalalid@gmail.comBook a Consultation
30 mins No pressure Clear next steps
Preferred dates
Preferred start time